Expense Entries

Expense Entries - Cash or PCARD

Add cash expenses -- not cash meal expenses.

• Cash Expenses (Out-of-Pocket) (Word)
• Cash Expenses (Out-of-Pocket) (PDF)

Importing PCARD charges into an expense report.

• Import PCARD Charge (Word)
• Import PCARD Charge (PDF)

Assign PCARD meal charges to an expense report.

• PCARD Meals (Word)
• PCARD Meals (PDF)

Add 1-day taxable meal amount.

• 1-Day Taxable Meals (Word)
• 1-Day Taxable Meals (PDF)

When International travel is combined with personal travel and portion of the business expenses are taxable to the employee. Use the Airfare expense type to enter the taxable amount of all business expenses for the trip. 

• Taxable amount business Expenses(Word)

Adding a Cash Advance to a report

• How to reconcile a cash advance

Add an Event Expense- group meal expense (PCARD or CASH).

 Group Meals (Word)

• Group Meals (PDF)

Add attendees to expenses.

• Attendees (Word)
• Attendees (PDF)

Event Expense Group of 12 or More Attendees.

•  Group of 12 or More (Word)
•  Group of 12 or More (PDF)

Itemization.

• Itemize Expenses (Word)
• Itemize Expenses (PDF)
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• Deleting or Editing Itemizations (Word)
• Deleting or Editing Itemizations (PDF)

Itemizing a Hotel/Motel expense.

• Hotel Motel Expense (Word)
• Hotel Motel Expense (PDF)

Add mileage expense using the built-in Mileage Calculator.

•  Mileage Expense (Word)
• Mileage Expense (PDF)

Reimbursement Reduction expense type.

• Reimbursement Reduction (Word)
• Reimbursement Reduction (PDF)

Currency Converter available in each expense type.

• Currency Conversion (Word)
• Currency Conversion (PDF)

Copy an expense to create a new expense.

• Copy Expense (Word)
• Copy Expense (PDF)